Sage 300 Purchase Orders for BC businesses.
The Sage 300 Purchase Orders module manages the procurement process from requisition through receipt, vendor invoice matching, and inventory update. SFS Technologies implements and supports Sage 300 PO for businesses in BC and Canada, including landed cost allocation for companies importing goods.
What is covered
What Sage 300 Purchase Orders does
Purchase Orders in Sage 300 manages every step of your procurement process. A purchase order is created against a vendor, itemizing what is being ordered at what price and expected delivery date. Optional approval workflows can be configured so orders above a certain value require authorization before they go to the vendor.
When goods arrive, receipts are processed in Sage 300 PO against the original purchase order. Inventory quantities in IC are updated immediately on receipt. If the received quantity differs from what was ordered, the variance is visible and can be handled according to your business rules.
For businesses in BC that import goods from the US, Asia, or other international markets, the landed cost module in Sage 300 PO is particularly valuable. Freight charges, customs duty, brokerage fees, and insurance can be allocated across the items in a shipment. This means your reported inventory cost reflects what the goods actually cost to bring into your warehouse, not just the vendor invoice price.
When vendor invoices arrive, they are matched in Accounts Payable against the purchase order and the receipt. Any pricing or quantity discrepancies are surfaced before payment is processed. This three-way matching process provides a control layer that reduces overpayments and keeps vendor negotiations well documented.
Key capabilities
Common questions about Sage 300 PO.
Common questions about this service answered directly.
What does the Sage 300 Purchase Orders module include?
Sage 300 PO manages requisitions, purchase order creation and approval, receipt of goods, vendor invoice matching, and landed cost allocation. It integrates with Inventory Control to update stock on receipt and with Accounts Payable for vendor invoice processing and three-way matching.
Does Sage 300 PO support approval workflows for purchase orders?
Yes. Sage 300 Purchase Orders supports optional approval routing so that orders above a defined dollar threshold, or for specific item categories, require authorization before they are sent to vendors. This provides procurement controls without a separate approval system.
How does Sage 300 handle landed costs on imported goods?
Sage 300 PO includes a landed cost module that allocates additional costs such as freight, duty, brokerage, and insurance to the items in a purchase order receipt. Landed costs can be allocated by quantity, weight, or value across the items in a shipment. This means your inventory cost reflects the true delivered cost, not just the vendor invoice price.
Can Sage 300 PO manage blanket purchase orders?
Yes. Blanket purchase orders allow you to create a standing agreement with a vendor for a set quantity or value over a period. Individual releases are drawn against the blanket order as goods are needed. This is useful for BC manufacturers and distributors with ongoing supply agreements.
How does Sage 300 PO integrate with Accounts Payable?
When a vendor invoice arrives for a received purchase order, the AP module can match the invoice to the PO and receipt automatically. Discrepancies between the PO price and the invoice price are flagged for review before payment is approved. This three-way matching process reduces overpayment risk and improves accounts payable accuracy.
Ready to implement Sage 300 Purchase Orders?
Start with a complimentary assessment. We review your current procurement process and show you exactly what a Sage 300 PO implementation would look like.